Payroll Specialist

What Sets Us Apart 

At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide a best-in-class experience at all times while prioritizing long-lasting relationships. 

What We Need 

The Payroll Specialist plays a critical role in managing payroll processes, ensuring accurate commission payouts, and collaborating cross-functionally with our Sales Branch Leaders and corporate team members to maintain efficiency and compliance. This role involves calculating and processing complex Loan Originator and sales branch commissions, reconciling payroll and health benefits amounts, managing payroll data, and ensuring all team members are paid correctly and on time. 

What You'll Do

Payroll Calculation, Processing & Compliance 

• Calculate and process Loan Originator commissions.
• Process payroll for all team members, ensuring accuracy, compliance, and timely payments. 
• Conduct payroll and benefits reconciliations; ensuring all tax deductions, benefits, and sales commissions are processed correctly. 
• Assist with payroll tax filings, year-end reporting, and financial audits. 
• Manage and maintain the organization’s HRIS and payroll systems. 
• Respond to team member commissions and payroll inquiries, resolving issues with accuracy and urgency.
• Coordinate with the Human Resources department to maintain accurate team member records and ensure compliance with payroll regulations. 
• Assist with payroll tax filings, year-end reporting, and financial audits. 

Commission & Loan-Level Payroll Management 

• Collaborate with the Sales, Operations, and Finance teams to finalize loan-level payroll-related details. 
• ​​​​​​​Engage with Sales Branch Leaders and Division Leaders bi-monthly to calculate and validate commission payouts and ensure accuracy. 
• Oversee and maintain the commission module within the mortgage accounting software system, ensuring all data is current and correct. 
• Track and report Loan Originator and sales branch commission structures, ensuring changes are executed quickly and accurately. 
• Import borrower data into the mortgage accounting software by integrating details from the loan origination system (ARIVE) and the commission database. 

Financial Coordination & Reporting 

• Coordinate with Accounts Payable to process payroll-related reimbursements and deductions. 
• ​​​​​​​Partner with the Finance Team to prepare bi-monthly payroll, commissions, and benefits journal entries, ensuring all expenses are properly allocated to relevant cost centers. 
• Generate and provide ad hoc payroll-related reports for Branch Leaders and Division Leaders using the mortgage accounting software system. 
• Produce and submit payroll-related reports to Executive Leadership as needed. 

Timekeeping & Team Member Support 

• Manage electronic timekeeping systems and review timesheets for accuracy. 
• ​​​​​​​Calculate payable hours, commissions, bonuses, tax withholdings, and deductions. 
• Prepare and issue earnings statements, paychecks, and direct deposits. 
• Maintain confidential and accurate payroll records in compliance with company and regulatory requirements. 

Additional Responsibilities 

• Identify and resolve payroll discrepancies proactively. 
• Seek out opportunities to improve payroll processes and efficiency. 
• Adapt to shifting business needs and assist in other areas of the business as needed. 
• Assist with financial audits and compliance reporting. 

What You Need 

• 3+ years of payroll calculation and processing experience, preferably within a mortgage or financial services company with complex commission-based payouts. 
• Must have experience conducting payroll and benefits reconciliations.
• Must have experience tracking commission structures and making commission changes quickly. 
• Preferred experience working with the mortgage accounting software AMB (Advantage Systems) Sierra. 
• Preferred experience with Paylocity. 
• Ability to make reason- and logic-based decisions in the absence of direct guidance. 
• Highly analytical, able to investigate and identify problems; then proactively implement solutions. 
• Autonomous, takes initiative, and actively seeks out work. 
• Willing to flex into other areas of the business or departments to assist when needed. 
• Comfortable working outside the scope of normal responsibilities to support company objectives. 
• Strong proficiency in Microsoft Office (Excel, Word) and payroll/accounting software. 
• Excellent communication and interpersonal skills for working across departments. 
• Strong numerical aptitude, attention to detail, and time management skills. 
• Able to prioritize and multitask effectively. 
• Familiarity with payroll tax regulations and compliance best practices.